“I can’t wait for the next PowerPoint presentation that I get to see,” said No One Ever.
Yes, that seems to be the general consensus from business people around the world. The problem isn’t that PowerPoint is a bad program, the problem is that the presentation designers do not know how to do more with PowerPoint. The result is often cringe-worthy. Add a PowerPoint presentation to a meeting that could have been an email and you will be lucky to get out of there alive.
Spend a few minutes reading our How To Do More with PowerPoint series, read it aloud to someone that needs it, or forward it along to your offending co-workers, and PowerPoint will no longer conjure up a feeling of dread.
- Use a Template. Whether your brand has its own PowerPoint template, or you need to use one provided by the program, just use a template. Without a template, even the best of us can find ourselves with a Frankenstein design. Utilizing the template feature in PowerPoint will keep you in check. The great thing about the template feature is that is allows you to use a series of master slides to control different types of content. You can create a template for data slides, image slides, and information slides. A great foundation for your next presentation is right at your fingertips.
- Resize Your Slides. The default size is great for most presentations…until it isn’t. The problems happen when you don’t need all that space, but feel like you have to fill it up. There are also those times when you are dealing with a display that has a weird size. Nothing kills a presentation faster than issues with the display. Well, now you know that there is another option. Just go to your file menu option and select “page setup.” From there just plug in your dimensions and you are ready to go! With a simple edit your background size now suits your exact needs.
- Use Animations. Animations…these can make or break your presentation. While they are great to use, and should be used, they should not be overused. Overuse is probably why most people shy away from using aminations, but they can add dimension to a presentation when used correctly. The best tip to follow is to keep it simple. Don’t use four animations just because you can. Only use animation when it will add to the content. Don’t forget, there are entry and exit animations, so you don’t have to leave outdated content on your slide.
- Choose Your Own Path. With animations, you are not limited to what you see. You can use a feature called Motion Paths to actually determine the path that objects follow to enter and exit, which means you can be the master of your presentation. The motion paths you can select include pre-determined paths like lines and arcs, but they also let you create a custom path. By controlling the motion paths, you can make sure that objects don’t distract by flying over other content or covering important data.
Photo by: The Open University